This privacy policy explains how the European School Brussels IV ("EEB4", "we") processes the personal data you provide when submitting an internship request through this online form, in accordance with the General Data Protection Regulation (GDPR – EU 2016/679).
1. Data Controller
The data controller is:
European School Brussels IV
Avenue du Préfet, 1160 Auderghem, Belgium
Website: www.eeb4.eu
Email: info@eeb4.eu
2. Data Collected
As part of your internship request, we collect the following data:
- First and last name
- Email address
- Type, duration and desired period of the internship
- Curriculum vitae (CV)
- Cover letter
- Internship agreement (if applicable)
These documents may contain additional personal data you choose to include (e.g. photo, nationality, education history, contact details). We encourage you to share only the information necessary to assess your application.
3. Purpose of Processing
Your data is used solely to:
- evaluate and process your internship request;
- contact you regarding your application (acceptance, refusal, request for further information);
- organise the internship if your request is accepted.
4. Legal Basis
The processing of your data is based on your consent (Article 6(1)(a) GDPR), given by ticking the consent box when submitting the form, as well as on steps taken at your request prior to entering into a contract (Article 6(1)(b)), with a view to arranging an internship.
5. Recipients of the Data
Your data is accessible only to authorised members of the EEB4 administrative and teaching staff responsible for handling internship requests. It is not sold, transferred, or shared with third parties for commercial purposes.
Your data may be processed by our web hosting provider, acting as a data processor, solely for the purpose of ensuring the technical operation of the website and database. All data is hosted on servers located within the European Union. No data is transferred to third countries.
6. Retention Period
| Situation | Retention period |
|---|---|
| Accepted request | Kept for the duration of the internship, then archived for 6 months after it ends |
| Rejected or unprocessed request | 6 months from the date of submission |
| Attached documents (CV, cover letter, agreement) | Deleted within the same timeframes, or earlier upon your request |
After these periods, your data and documents are permanently deleted from our systems.
7. Security
We implement the following technical and organisational measures to protect your data against unauthorised access, loss, or disclosure:
- Encrypted connection via HTTPS (TLS protocol) across the entire website;
- Administration interface access protected by authentication;
- Data access restricted to authorised staff members only;
- Secure hosting on servers located within the European Union;
- Regular backups to ensure data availability and integrity.
8. Your Rights
In accordance with the GDPR, you have the following rights regarding your personal data:
- Right of access: obtain a copy of the data we hold about you;
- Right to rectification: correct inaccurate or incomplete data;
- Right to erasure: request deletion of your data;
- Right to withdraw consent: at any time, without affecting the lawfulness of processing carried out beforehand;
- Right to restriction of processing and right to object, in the cases provided for by the GDPR;
- Right to data portability for the data you provided to us.
To exercise any of these rights, you may contact our Data Protection Officer (DPO) at:
LAE-DPO-CORRESPONDENT@eursc.eu
You also have the right to lodge a complaint with the competent supervisory authority, the Belgian Data Protection Authority (DPA) (www.autoriteprotectiondonnees.be).
9. Mandatory Nature of the Data
Fields marked with an asterisk in the form are mandatory. Without this information, we are unable to process your internship request.
10. Changes to this Policy
This privacy policy may be updated periodically. The date of the last update is indicated at the bottom of this page.
11. Cookies
This website does not use any cookies. No browsing data is collected or stored on your device during your visit.
Last updated: 01/11/2026